Information Notice on the Processing of Personal Data Through the Contact Form

ARION YAZILIM TEKNOLOJİ DAN. İTH. İHR. TİC. A.Ş. (“PowerArion” or the “Company”) attaches great importance to the protection of your personal data.

This Information Notice has been prepared in accordance with Article 10 of Turkish Personal Data Protection Law No. 6698 (“KVKK”) to explain how personal data collected through the contact form on powerarion.com is processed.

1. Identity of the Data Controller

Your personal data is processed by the following company in its capacity as the data controller:

ARION YAZILIM TEKNOLOJİ DAN. İTH. İHR. TİC. A.Ş.

Address: Kazımdirik Neighborhood 296/2 Street No. 33 Bornova,İzmir,Türkiye
Email: info@powerarion.com
Phone: +90 555 542 8507

2. Personal Data We Process

When you complete the contact form on our website, the following personal data may be processed:

Identity information

• Full name

Contact information

• Telephone number
• Email address

Enquiry and communication information

• The content of the message submitted through the contact form

Any additional information that you voluntarily include in the message field may also be processed as part of your communication.

Please do not include sensitive personal data or personal information relating to third parties unless it is strictly necessary for us to evaluate your enquiry.

3. Purposes of Processing Personal Data

Your personal data may be processed for the following purposes:

• Receiving and evaluating your enquiry
• Contacting you regarding your request
• Responding to your questions and requests for information
• Providing information about our products and services
• Evaluating your technical or commercial requirements
• Managing the quotation process when requested
• Evaluating suggestions, complaints and feedback
• Keeping records of communication
• Complying with legal obligations
• Establishing, exercising or protecting legal rights
• Managing potential disputes

Your personal data will not be used for advertising, promotional campaigns or electronic marketing unless you provide separate permission.

4. Method of Collecting Personal Data

Your personal data is collected electronically when you voluntarily complete and submit the contact form available on powerarion.com.

The personal data collected through the form is provided directly by you.

5. Legal Grounds for Processing Personal Data

Depending on the nature of the processing activity, your personal data is processed on the following legal grounds set out in Article 5 of the KVKK:

• Processing is directly related to the establishment or performance of a contract when your enquiry concerns a quotation or contractual process
• Processing is necessary for the Company to comply with its legal obligations
• Processing is necessary for the establishment, exercise or protection of a legal right
• Processing is necessary for the legitimate interests of the Company in responding to enquiries and conducting its business activities, provided that such processing does not infringe your fundamental rights and freedoms

Where a separate processing activity requires explicit consent, your explicit consent will be requested separately through an appropriate method.

6. Transfer of Personal Data

Your personal data may be transferred to the following recipients, provided that the transfer is necessary, proportionate and limited to the purposes described in this notice:

• Authorised employees of the Company
• Service providers supporting our website, hosting, email, maintenance, technical support and information technology systems
• Lawyers and authorised advisers where necessary to establish, exercise or protect a legal right
• Competent public authorities, administrative bodies and judicial authorities where required by law

If website hosting, email or information technology services are provided through systems located outside Türkiye, personal data may be transferred abroad subject to the conditions and appropriate safeguards specified in the international data transfer provisions of the KVKK.

7. Retention of Personal Data

Your personal data is retained for as long as necessary to evaluate and respond to your enquiry.

If your enquiry results in a quotation or business relationship, the relevant data may be retained for the period necessary to manage the contractual relationship, comply with legal obligations and protect legal rights in the event of a potential dispute.

When the purpose or legal requirement for processing no longer exists, your personal data will be deleted, destroyed or anonymised in accordance with applicable legislation.

8. Your Rights as a Data Subject

Under Article 11 of the KVKK, you have the right to apply to the data controller and:

• Learn whether your personal data is being processed
• Request information if your personal data has been processed
• Learn the purpose of processing and whether your personal data is being used in accordance with that purpose
• Learn the identity of third parties to whom your personal data has been transferred in Türkiye or abroad
• Request the correction of incomplete or inaccurate personal data
• Request the deletion or destruction of your personal data where the conditions specified in the KVKK are met
• Reques